client successes

Visa International

Custom software development and systems integration -  Integrated global online expense billing system with main financials.

The problem

Having implemented a global corporate employee expense management system VISA Australia were having to re-key corporate expense data into their main financials system. This tedious data input overhead was a burden to the accounts department they wanted to eliminate.  VISA sought out a partner with a proven track record in integrating third party application with software to tie the two systems together. 

Our solution

We created an integrated project team consisting of employees skilled in analysing business processes and accounting systems integration.  After an onsite meeting to analyse and gather requirements from the VISA accounts department we were able to map the relevant business processes and present a proposal for a software tool to transfer the data directly into QuickBooks. We succeeded in eliminating the need to re-key expense data and enriched the transfer of information providing timelier and better analysis of corporate spending.

The outcome

Since implementing the transfer utility VISA no longer have to spend several painful days a month manually inputting corporate expense data into QuickBooks.  With several quick steps all expense data is automatically entered to the relevant cost centres, giving a timelier and more accurate snapshot of spending within minutes.

"demonstrated a good knowledge and understanding of our needs. Overall a very well planned and delivered solution.", T Lee.

Service provided: Solution design and architecture

The problem

The purpose of the project was to centralise the corporate management functions of the Shell Direct service station network into one business platform, located in Adelaide, South Australia. Shell directly operates over 70 service stations across Australia.

Our solution

Zed-Systems were invited to form a software consortium to develop a new solution that would put Shell in a dominant market position. We instilled rigor into Shell software development life cycle and helped refine the architecture and framework for back office systems. We provided design, system architecture consulting and project management services which designed and installed a Back Office System for service stations across Australia.  Specifically the solution employed the latest in ASP.Net technologies to tie retail POS information in real time to the Shell ERP system.

The outcome

The consortium assisted Shell to boost the performance of its retail operations by enabling:

Service provided: Web Service (SOAP) interface to QuickBooks (Web Connector)

The problem

Thousands of McDonalds restaurant that use QsrSoft's Dotcomm system to manage POS and payroll, were spending unnecessary hours re-keying time and payroll data into QuickBooks in order to produce the fortnightly payroll. With some chains in excess of 500 employees this was adding a significant administrative overhead to HR departments in addition to a delays in processing payroll and headaches with keeping employee data update to date. They needed to get this data into QuickBooks in a timely and efficient way.  QsrSoft approached us because of our experience of the QuickBooks Web Connector and building SOAP based web service interfaces to QuickBooks. 

Our solution

Utilising our experiencing in designing and building Axis SOAP based web service interfaces to QuickBooks and implementations of the QuickBooks Web Connector.  We we were able to design a simple and effective way to periodically extract the employees and employee clock data, transform, translate and import them electronically into QuickBooks via a SOAP based web service.

The outcome

We assisted QsrSoft to boost its customers operations by enabling:

About QsrSoft

QsrSoft are one of the leading US providers of web based decision management package for restaurants chains.  DotComm is a web based decision support system that consolidates POS and ISP (Back Office) data from McDonald's restaurants providing management with a comprehensive, up to the moment view of restaurant operations.   As an approved supplier to the McDonalds System QsrSoft are a platform innovator in their field.

" Zed Systems has been a key partner with QsrSoft in rapidly meeting the needs of our clients who wish to utilize QuickBooks. We have been very pleased with the quality of work and their level of expertise in developing these interfaces, even under very aggressive timelines. We will be utilizing Zed Systems in the future and would recommend them without reservation. "
Michael Henkel, Vice President, QsrSoft

Invisalign logo

Service provided: Systems integration

The problem

Due to a rapid uptake of the Invisalign product range the company were receiving an ever increasing number of paper invoices which had to be re-keyed, items re-coded and amounts converted into home billing currencies in QuickBooks before invoices could be dispatched to customers. Leading to an unmanageable administrative overhead and the possibility of data input errors leading to incorrect, late billing and lost revenue.

Zed Systems were engaged by Invisalign to design and implement a system to tie the "Virtual Invisalign Practice" web ordering system to the companies back office financial systems to eliminate the re-keying of orders, improve cash flow and improve customer satisfaction by reducing data processing errors.

Our solution

Working alongside the Invisalign team we were able to design a simple and effective way to periodically extract the orders, transform, translate and import them electronically into QuickBooks using the Zed Transaction Importer for QuickBooks utility. We worked with the Invisalign team to install, configure, train and maintain the system - to unsure a smooth transition.

The Zed Transaction Importer represents an advanced, easy to configure and maintain integrated approach to delivering a integrated web order management solution for Invisalign. It takes advantage of the power and reliability of the QuickBooks xml interface combined with customisation to meet the unique needs of their organization.

The outcome

We assisted Invisalign to boost the performance of its operations by enabling:

About Invisalign

Invisalign Australia. is a medical device company engaged in marketing of Invisalign®, the world's leading invisible orthodontic product.  Invisalign is a series of clear, removable aligners that both orthodontists and dentists use as a technique to give their patients a beautiful smile. With more than ten million unique aligners made to date, Align is one of the largest manufacturers of mass customized products in the world.